Privacy Policy

Effective Date: March 22, 2026
Last Updated: March 22, 2026

AJ's Fitness Gym ("we", "us", "our") is committed to protecting your privacy and ensuring that your personal data is processed lawfully, fairly, and transparently in accordance with the Data Privacy Act of 2012 (Republic Act No. 10173), its Implementing Rules and Regulations, and other applicable Philippine laws.

This Privacy Policy explains how we collect, use, store, share, and protect your personal data when you:

Visit our gym facilities in Imus City Cavite
Sign up for membership or services
Use our website, mobile app (if any), social media pages, or online forms
Interact with us in person, by phone, email, or other means

By using our services, providing your information, or entering our premises, you consent to the practices described in this policy.

1. Personal Data We Collect

We collect the following types of personal data:

Personal Information

Full name
Age / date of birth
Gender
Contact details (mobile number, email address, home address)
Government-issued ID details (for verification and compliance purposes)
Emergency contact information

Sensitive Personal Information

(processed only with your consent or when required by law)

Health and medical information (e.g., pre-existing conditions, injuries, fitness goals, height, weight, body measurements)
Photos or videos taken during gym activities, events, or for progress tracking (with separate consent)

Other Data

Membership details (membership type, start/end dates, payment history, attendance records)
CCTV footage and images from security cameras in common areas (excluding restrooms and private changing areas)
Usage data from our facilities (e.g., check-in times, classes attended)
Feedback, inquiries, complaints, or communications with us

We collect this data directly from you (via membership forms, waivers, online registration, or in-person), from third parties (e.g., payment processors), or automatically (e.g., CCTV, access logs).

2. How We Use Your Personal Data

We process your personal data for the following legitimate purposes:

To provide, manage, and improve our gym services and membership experience
To process membership applications, payments, renewals, and cancellations
To verify your identity and prevent fraud
To communicate with you about your membership, class schedules, promotions, maintenance updates, or emergencies
To monitor facility usage, ensure safety and security (including CCTV for crime prevention)
To comply with legal obligations (e.g., tax reporting, health/safety regulations)
To send marketing communications (e.g., promos, events) — only with your consent
To conduct internal analytics, improve services, and resolve disputes/complaints

3. Legal Basis for Processing

Under the Data Privacy Act of 2012, we rely on:

Your consent (e.g., for marketing, health data processing, photo/video use)
Performance of a contract (membership agreement)
Compliance with legal obligations
Legitimate interests (e.g., facility security via CCTV, fraud prevention, service improvement) — provided your rights do not override these interests

4. Sharing and Disclosure of Your Data

We do not sell your personal data. We may share it with:

Authorized employees and trainers (on a need-to-know basis)
Service providers (e.g., payment processors, IT/cloud providers, maintenance contractors) under strict confidentiality agreements
Government authorities when required by law (e.g., court orders, health/safety inspections)
In case of merger, acquisition, or asset sale (with notice where required)

We do not transfer your data outside the Philippines unless necessary and with appropriate safeguards (e.g., standard contractual clauses or your consent).

5. Data Security

We implement reasonable and appropriate organizational, physical, and technical security measures to protect your personal data against unauthorized access, loss, misuse, alteration, or disclosure. These include secure storage, access controls, encryption (where applicable), and regular security reviews.

However, no method of transmission or storage is 100% secure. Please notify us immediately if you suspect any breach.

6. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes outlined in this policy or as required by law (e.g., tax records for 5–10 years, membership records during active status + a reasonable period after termination for legitimate interests).

After the retention period, data is securely deleted or anonymized.

7. Your Rights as a Data Subject

Under the Data Privacy Act, you have the right to:

Be informed about how your data is processed
Object to processing (e.g., direct marketing)
Access your personal data we hold
Make corrections to inaccurate/incomplete data
Suspend, withdraw, or order blocking/removal of your data
Be indemnified for any damages due to unlawful processing

To exercise these rights, contact our Data Protection Officer (details below). We will respond within the periods prescribed by law (generally 30–72 days depending on the request).

8. Cookies and Tracking (if applicable to website/app)

Our website (if any) may use cookies or similar technologies for functionality, analytics, and marketing. You can manage preferences via your browser settings.

9. Changes to This Privacy Policy

We may update this policy from time to time. Changes will be posted here with the updated effective date. We encourage you to review it periodically.

10. Contact Us / Data Protection Officer

For questions, concerns, complaints, or to exercise your data subject rights:

AJ's Fitness Gym
Address: Tanzang luma 1 , Imus, Philippines, 4103
Email: privacy@ajsfitnessgym.com
Phone:

You may also file a complaint with the National Privacy Commission (NPC) if you believe your rights have been violated.

Thank you for trusting AJ's Fitness Gym with your personal information. Your privacy matters to us.